Welcome to the North Carolina Association of Municipal Clerks


To keep a full and accurate record of all proceedings of meetings of the Association and the governing body.


The Recording Secretary shall have been an active member of the Association for at least five years and shall have served at least one full term on the Board of Directors.  It is desirable but not required that the Recording Secretary have achieved CMC designation from the International Institute of Municipal Clerks.


Attend all meetings of the Association and the governing body and take minutes of each meeting.

Maintain a book to record all proceedings of each such meeting.

Make copies of the minutes of each meeting and distribute copies to all members of the governing body.  Send copy of minutes to the Newsletter Coordinator.

At the end of each term, provide the Secretary-Treasurer with copies of all official minutes and attachments so they can be submitted to Municipal Code Corporation for indexing.

Update the Association history at the end of each term with an all-inclusive written history for the year, including officers, committee chairs, meetings, events and accomplishments.

Assist in the performance of the duties of the Secretary-Treasurer when required.

Summarize year's events for Annual Report and provide picture to the Annual Report coordinator by June 1.